Outlook 2016 2013 2010 2007

How to import a Distribution List sent you as an attachment

Sharing distribution lists can be a great timesaver when multiple people need to continuously e-mail the same groups of individuals (for more details see Sharing Distribution Lists). You can easily import a distribution list that was e-mailed to you as an attachment.

Sharing Contact Groups

In Outlook 2003 you wouldn't find a Contact Group because it's called a Distribution List in this version of Outlook, for more details see Sharing Distribution Lists.

Sharing Distribution Lists

You can easily share you distribution lists by attaching them to e-mail. There are two ways of attaching distribution list: drag-and-drop and the Attach Item command.

How to create a Contact Group

In Outlook 2003 you wouldn't find a Contact Group because it's called a Distribution List in this version of Outlook, for more details see How to create a New Distribution List.

How to create a New Distribution List

It is a pretty time consuming task to send message to multiple recipients at once. Fortunately, if you regularly send e-mails to the group of people, you can create a distribution list and send them an e-mail with just a few clicks.

Limiting the incoming message size

You can use the Send/Receive Settings to specify a limit on message size for messages downloaded in the Inbox.

How to set Outlook to download only E-mail headers

Sometimes it is to your advantage to not download an entire e-mail from your mail server, such as when you have a slow Internet connection or you want to start looking through many e-mail messages for a particular one as soon as possible. Outlook offers the capability to download only the e-mail header, which includes the sender and the subject of the e-mail, and display these onscreen before downloading the message itself.

How to auto-reply in Outlook

Suppose you will be out of the office and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In that case, you can set up Outlook to send an auto-reply to anyone who sends you a message.

How to create a Signature

If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that create and/or reply to.

How to enter a hyperlink containing a space into an E-mail

When you enter text into an e-mail, Outlook recognizes certain values, such as Web and UNC addresses (such as a network resource), and automatically makes them hyperlinks. However, after you enter a space, Outlook stops creating the hyperlink because it has no way of knowing whether you've finished the address and are now typing another word or whether the address contains spaces.