Data in Excel 2016 2013 2010 2007 2003

How to remove the diamond with question mark symbol

When you paste or import data into the Excel spreadsheet, you might notice unusual symbols like a diamond with a question mark. The replacement character � (often a black diamond with a white question mark or an empty square box) represents an unknown, unrecognized or unrepresentable character:

How to create a dependent drop-down list

The drop-down list is a handy feature provided by Excel data validation tools. Drop-down menus limit the possible choices and help to avoid mistakes. However, not so many Excel users know the Source field of the Data Validation dialog is a formula field. Formulas in the Source field should return the list of the values, but they are not necessarily a range or a list of options.

How to create a computable drop-down list

Dynamic, dependable, conditional, or calculated drop-down list in Excel implies that the contents of the drop-down list for the current cell should depend on values in the other cell and change dynamically when the value of the controlling cell changes.

Creating and using named ranges

Named ranges are a powerful Excel feature that allows you to assign a symbolic name for the cell or the range of cells for later use as a convenient replacement for cell or range address in formulas.

Creating a Drop-Down List in a Cell

Manual data entry into spreadsheets and especially entering data into text cells leads to many errors. Excel data validation tools allow you to reduce the inaccuracy of Excel data entry by restricting the set of possible values to a pre-defined list. Users can select the item from a drop-down list with few choices, instead of typing text into the data entry form template.

How to create an automatically extended or dynamic drop-down list

When you work with data in Excel, you often need to add more and more new data. However, it takes some time to update formulas, charts, tables, when you add new data. Excel proposes functions that can help to customize your data and avoid routine updating. This tip is about creating an automatically extended (also known as dynamically updated or just dynamic) drop-down list.

How to copy computed subtotals in Excel

When you compute subtotals in your spreadsheet, it can be necessary to select only subtotals and copy them to another sheet for future processing. If you select subtotals and copy them using copy-paste (Ctrl+C and Ctrl+V), Excel pastes all source data with subtotals. This tip demonstrates the workaround that allows you to copy just rows with subtotals.

How to select a large data range in one click in Excel

Sometimes you need to select a large data range. This tip shows how to select rows, columns, rectangular, or free form ranges in a few clicks.

How to show image linked to the list element

Microsoft Excel proposes a lot of different features for creating a perfect presentation of your data. One of these features is linked elements. This tip shows how to create a drop-down list and automatically show linked objects, such as image, text, hyperlink, etc. for the selected drop-down list item.

Creating a Scrolling Chart

Sometimes you need to create a chart that shows a large data amount. Then it would be useful to insert a scroll bar in your chart: