Unique items in the list

Excel 365 2016 2013 2007 2003
In order to get unique items in a range you can use the Advanced Filter to extract the unique values from a column of data and paste them to a new location.

For example, if you have a range:

Data in Excel 2010

On the Data tab, in the Sort & Filter group, choose Advanced button:

Sort and Filter Excel 2010

In the Advanced Filter dialog box:

Advanced Filter Excel 2010
  • In the Action group choose the Copy to another location.
  • In the List range field choose a range (E.g. $A$1:$A$12).
  • In the Copy to field choose a new location (E.g. $C$1:$C$12).
  • Click the Unique records only.
Data

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Using advanced filtering

Using advanced filtering

In addition to manual data filtering Excel enables fully automated filtering based on data from the specified range of cells. Before you can use the advanced filtering feature, you must set up a criteria range. A criteria range is a designated range on a worksheet that conforms to certain requirements.
Counting the number of unique values

Counting the number of unique values

You can easily count the number of unique values of the range using a simple formula.
Workaround for sorting and filtering of merged cells

Workaround for sorting and filtering of merged cells

In some situation you can't work with workbook that consists of merged cells. To use Filter, Sort or other functions, you need to unmerge cells and put to all of them the data from merged cells. This tip shows how to do it efficiently.