Sorting a Table

If you use tables in Word, sometimes you need sort it by one, two, or three columns.

To sort a table, follow these steps:

    1.    Click in the table to select it.

    2.    Under Table Tools, on the Layout tab, in the Data group, choose the Sort button:

Data group in Word 2010

    3.    In the Sort dialog box:

  • In the Sort by area, set up the first sort:
    Sort table in Word 2010
    • Choose the appropriate column heading in the left drop-down list. If the table doesn't have column headings, the drop-down list shows Column 1, Column 2, and so on.
    • In the Type drop-down list, choose the type of sort:
      • Text to sort normally
      • Number to sort by numbers
      • Date to sort by dates and times.
    • In the Using drop-down list, make sure Paragraphs is selected.
    • On the right side:
      • Select the Ascending option button if you want an ascending sort (A to Z, low numbers to high, early dates and times to later ones)
      • Select the Descending option button if you want a reverse sort.
  • In the upper Then by area, set up the second sort using the same techniques.
  • In the lower Then by area, set up the third sort using the same techniques.
  • In the My list has area, make sure the Header row option button is selected if your table has a header row. If not, select the No header row option button.
  • If you need to make the sort case-sensitive, so that lowercase letters appear before their uppercase equivalents, click the Options... button to display the Sort Options dialog window:
    Sort options in Word 2010

    Select the Case sensitive check box, and then click the OK button to close the dialog window.

Thank you for visiting OfficeToolTips

We are glad to help you in your work. However, you are using ad blocker and our efforts will not be rewarded.

Please consider disabling ad blocker before continuing the reading.