Choose settings for checking Grammar

If you choose to use the grammar checker rather than turn it off completely, tell it which grammar items you want it to check and which you don't.

To do so, follow these steps:

    1.    Click the Microsoft Office Button ms office button , and then click Word Options:

word options in Word 2007

    2.    In the Word Options dialog box, choose the Proofing tab:

proofing in Word 2007

    3.    Under When correcting spelling and grammar in Word, click the Settings... button.

    4.    In the Grammar Settings dialog box, in the Writing Style drop-down list, select:

Grammar Settings in Word 2007
  • the Grammar item if you want the checker to check only grammar items - Word clears all the check boxes in the Style area:
    Grammar item in Word 2007
  • the Grammar & Style item if you want the checker to check both grammar and style issues - Word selects all the check boxes in the Style area:
    Grammar and Style item in Word 2007

    5.    Choose options in the Require area:

  • Comma Required Before Last List Item - This drop-down list lets you choose whether to check for a serial comma ("x, y, and z" rather than "x, y and z"). Choose Always if you want to use the serial comma, Never if you don't, and Don't Check if either is okay.
  • Punctuation Required With Quotes - This drop-down list lets you choose whether to check the placement of punctuation with quotes. Choose Inside (for example, "John," said Meg), Outside (for example, "John", said Meg), or Don't Check.
  • Space Required Between Sentences - To make the checker enforce a standard number of spaces after a period and before the next character, select the 1 item or the 2 item in this drop-down list. Otherwise, select the Don't Check item.

    6.    In the Grammar area, select the check box for each grammar option you want to use.

To see a brief explanation of each item, press F1, and then click the Choose which grammar errors should be detected link in the Word Help window.

    7.    In the Style area, select the check box for each style option you want to use.

To see a brief explanation of each item, press F1, and then click the Choose which style errors should be detected link in the Word Help window.

    8.    Click the OK button. Word closes the Grammar Settings dialog box.

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