Adding shapes into an Organizational Chart

How to create an organizational chart in Microsoft Word 2007 see Using the Organizational Chart Tool. This tip is how to add a new shape an organizational chart in Word.

There are several ways to add a shape an organizational chart Word 2007:

I: to add a new shape into your organizational chart, do the following:

    1.    Click the SmartArt graphic that you want to modify.

    2.    Select the shape, before or after which you want to add a new shape.

    3.    Right-click in this shape to open popup menu, and then do one of the following:

SmartArt Organizational chart popup in Word 2007
  • To insert a shape at the same level as the selected shape but following it, click Add Shape After.
  • To insert a shape at the same level as the selected shape but before it, click Add Shape Before.
  • To insert a shape one level above the selected shape, click Add Shape Above.

    The new shape takes the position of the selected shape, and the selected shape and all of the shapes directly below it are each demoted one level.

  • To insert a shape one level below the selected shape, click Add Shape Below.

    The new shape is added after the other shapes at the same level.

  • To add an assistant shape, click Add Assistant.

    The assistant shape is added above the other shapes at the same level, but it is displayed in the Text pane after the other shapes at the same level.

II: to add a shape from the Text pane, do the following:

    1.    Place your cursor at the beginning of the text where you want to add a shape.

    2.    Type the text that you want in your new shape, press Enter.

SmartArt Text pane in Word 2007
  • To indent the new shape, press Tab.
  • To negative indent, press Shift+Tab.

III: to add a new shape in your organizational chart, do the following:

    1.    Click the SmartArt graphic that you want to modify.

    2.    Under SmartArt Tools, on the Design tab, in the Create Graphic group, click the Add Shape list button:

Add Shape in Word 2007

    3.    To enter the text into a new shape, do one of the following:

  • Click in a shape in the SmartArt graphic, and then type your text.
  • Click [Text] in the Text pane, and then type your text.

    4.    To change the hanging layout of new shape, under SmartArt Tools, on the Design tab, in the Create Graphic group, click Promote or Demote buttons to drop a new shape from one level to another into an organizational chart:

Create Graphic options in Word 2007