Rule to move all correspondence from somebody to the specific folder

Outlook 365 2016 2013 2007 2003
Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from [email protected] to the OfficeToolTips folder.

In Outlook 2010 you have two ways to create this rule:

First way: a handful of ways to create a rule (to use this way, you should have a message from interested person):

   1.   Select a message from interested person.

   2.   On the Home tab, in the Move group, click Rules and then select Create Rule...:

Create Rules in Outlook 2010

   2.   In the Create Rule dialog box:

Create Rule in Outlook 2010
  • In the When I get e-mail with all of the selected conditions group, check the From Support checkbox (Outlook 2010 displays the sender from the selected message)
  • In the Do the following group, check the Move the item to folder check box and choose the folder using the Select Folder button:

To use another options, you can click the Advanced Options... button and use Rules Wizard.

Second way: To create a rule using the Rules Wizard, do the following:

   1.   Do one of the following:

  • On the File tab, in the Info view, click the Manage Rules & Alerts button:
    Manage Rules and Alerts button in Outlook 2010
  • On the Home tab, in the Move group, click Rules and then select Manage Rules & Alerts...:
    Rules in Outlook 2010

   2.   In the Rules and Alerts dialog box, choose New Rule...:

Manage Rules and Alerts button in Outlook 2010

   3.   Choose the Move messages from someone to a folder option, click Next >:

Rules Wizard Step 1 in Outlook 2010

   4.   Choose the condition from people or public group and click people or public group in the Step 2 text box:

Rules Wizard Step 2 in Outlook 2010

   5.   Choose the address and then click Next > to choose your action.

   6.   Choose move it to the specified folder in Step 1 and click specified in Step 2 and choose a folder, click Next >:

Rules Wizard choose a folder in Outlook 2010

   7.   You probably don't want any exceptions, so click Next > again, name your rule, and click Finish.

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