Rule to copy all correspondence on some subject to the specific folder

Outlook 365 2016 2013 2007 2003
Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails with OfficeToolTips tips subject to the OfficeToolTips folder.

To create the rule like this one, do the following:

   1.   Do one of the following:

  • On the File tab, in the Info view, click the Manage Rules & Alerts button:
    Manage Rules and Alerts button in Outlook 2010
  • On the Home tab, in the Move group, click Rules and then select Manage Rules & Alerts...:
    Rules in Outlook 2010

   2.   In the Rules and Alerts dialog box, choose New Rule...:

Manage Rules and Alerts button in Outlook 2010

   3.   Choose the Apply rule on messages I receive option and click Next >.

Rules Wizard Step 1 in Outlook 2010

   4.   Choose the condition with specific words in the subject and click specific words in the Step 2 text box. For this example, add officetooltips tip and ott tip to the search text:

Rules Wizard Step 2 in Outlook 2010

   5.   Click OK when you finish adding the phrases to the search text and then click Next > to choose your action.

   6.   Choose move a copy to the specified folder in Step 1, then click specified in Step 2 and choose the OfficeToolTips folder and click Next >:

Rules Wizard choose a folder in Outlook 2010

   7.   You probably don't want any exceptions, so click Next > again, name your rule, and click Finish.

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