Reply and forward options

Outlook 365 2016 2013 2010 2007
For replies and forwarded messages, you can choose to attach the original text, to include and indent the text, or to add a prefix to each line of the original message or reply without including the original text.

Open the Tools menu and choose Options.

   1.   The Options dialog box opens. Click the E-mail Options button to open the E-mail Options dialog box:

Options Outlook 2003

   2.   To specify which message to display after you move or delete an item, choose an option from the After Moving or Deleting an Open Item drop-down list.

   3.   Enable or disable any additional message-handling options.

   4.   Using the drop-down lists in the On Replies and Forwards area, specify whether Outlook should include the original message text when you reply to or forward a message.

E-mail Options Outlook 2003

   5.   Click OK in the E-mail Options dialog box, and again in the Options dialog box.

By default, Outlook saves a copy of every e-mail message you send in the Sent Items folder. If you don't want a copy saved, uncheck the Save Copies of Messages in Sent Items Folder check box in the E-mail Options dialog box. You might do this if you don't need these copies or you don't want to take up the disk space required to store these messages.

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How to auto-reply in Outlook

How to auto-reply in Outlook

Suppose you will be out of the office and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In that case, you can set up Outlook to send an auto-reply to anyone who sends you a message.
Sharing Distribution Lists

Sharing Distribution Lists

You can easily share you distribution lists by attaching them to e-mail. There are two ways of attaching distribution list: drag-and-drop and the Attach Item command.
Auto-Reply for all messages without subject

Auto-Reply for all messages without subject

This rule will be useful if you receive a lot of messages (for example, reports) from your colleagues and use rules to copy or move correspondence to the specific folders (like Rule to copy all correspondence about some subject to the specific folder or Rule to move all correspondence about some subject to the specific folder). Unfortunately those rules wouldn't work for messages with empty subject, but you still can create a rule to send an Auto-Reply if the message don't have a subject.