Sharing Contact Groups

You can easily share your Contact Groups by attaching them to e-mail. There are several ways of attaching Contact Groups.

Drag and drop (faster):

    1.    Start a new e-mail message.

    2.    In Outlook, display the People folder.

    3.    Locate and drag the desired Contact Group onto the new e-mail. Outlook attaches the Contact Group to the e-mail in the form of a vCard.

Drag and drop in Outlook 2016

    4.    Complete and send the e-mail as you would any other.

Forwarding the Contact Group (more options):

    1.    In Outlook, open the Contacts folder and select the contact item you want to send:

Contacts Outlook 2016

    2.    Do one of the following:

  • On the Home, in the Share group, select the Forward Contact list and then choose As an Outlook Contact:
    Share Outlook 2016
  • Right-click the contact and choose Forward Contact -> As an Outlook Contact:
    popup in Outlook 2016

    3.    Complete the message as you normally would and click Send.

Inserting the Contact Group into the e-mail (standard options):

    1.    Start a new e-mail message.

    2.    On the Insert tab, in the Include group, select the Attach Item list and then choose Outlook Item:

Include in Outlook 2016

    3.    In the top half of the Insert Item dialog box, displayed the folders that are also displayed in the Outlook Navigation Pane. Locate and expand the Contacts folder and, if necessary, the subfolder under it that contains the Contact Group you want to e-mail.

Insert Item in Outlook 2016

    4.    Select the desired Contact Group.

    5.    Below the OK and Cancel buttons, you'll note two option buttons that control how the item is attached to the e-mail. If you select the option labeled Text only, the e-mail of each member of the Contact Group will be copied into the body of your e-mail. This is akin to manually typing in the e-mail addresses, with the obvious difference that this is easier and less error prone. Selecting the option labeled Attachment attaches the Contact Group to the e-mail as a file attachment.

    6.    Click the OK button when finished and then complete and send the e-mail as you would any other.

How to import a Contact Group someone else sent to you, see How to import a Contact Group sent you as an attachment.