http://www.officetooltips.com/outlook/tips/rss.xml Selected Microsoft Articles Feed Mon, 06 Feb 2012 23:33:22 GMT Thu, 25 Nov 2010 05:32:00 GMT OfficeToolTips RSS Module support@officetooltips.com support@officetooltips.com http://www.officetooltips.com/outlook/tips/how_to_import_a_contact_group_sent_you_as_an_attachment.html Thu, 25 Nov 2010 05:32:00 GMT Sharing Contact Groups can be a great timesaver when multiple people need to continuously e-mail the same groups of individuals (for more details see Sharing Contact Groups). You can easily import a Contact Group that was e-mailed to you as an attachment. http://www.officetooltips.com/outlook/tips/how_to_import_a_contact_group_sent_you_as_an_attachment.html http://www.officetooltips.com/outlook/tips/using_autocorrect.html Thu, 25 Nov 2010 05:00:00 GMT Outlook, like other Office applications, supports AutoCorrect - a feature that allows Outlook to correct common spelling and typing errors and to replace characters with symbols. You also can use AutoCorrect as a shortcut, which means you can type a small string of characters and have those characters replaced by a longer string. http://www.officetooltips.com/outlook/tips/using_autocorrect.html http://www.officetooltips.com/outlook/tips/rule_to_autoreply_all_correspondence_without_subject.html Sun, 21 Nov 2010 06:40:00 GMT This rule will be useful if you receive a lot of messages (for example, reports) from your colleagues and use rules to copy or move correspondence to the specific folders (like Rule to copy all correspondence about some subject to the specific folder or Rule to move all correspondence about some subject to the specific folder). Unfortunately those rules wouldn't work for messages with empty subject, but you still can create a rule to send an AutoReply if the message don't have a subject. http://www.officetooltips.com/outlook/tips/rule_to_autoreply_all_correspondence_without_subject.html http://www.officetooltips.com/outlook/tips/conditional_formatting.html Sun, 21 Nov 2010 05:00:00 GMT Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person. http://www.officetooltips.com/outlook/tips/conditional_formatting.html http://www.officetooltips.com/outlook/tips/adding_and_removing_columns.html Wed, 17 Nov 2010 05:30:00 GMT By default, Outlook displays only a small subset of the available fields for messages. You can add columns for other fields, such as CC or Sensitivity, to show additional information. http://www.officetooltips.com/outlook/tips/adding_and_removing_columns.html http://www.officetooltips.com/outlook/tips/rule_to_display_mail_from_somebody.html Wed, 17 Nov 2010 05:00:00 GMT If you are waiting for the important e-mail from someone or need to be informed when your boss sends you an e-mail, create an alert rule and give a rest to your brain. You will be informed promptly by alert as soon as Outlook receives such kind of e-mail. http://www.officetooltips.com/outlook/tips/rule_to_display_mail_from_somebody.html http://www.officetooltips.com/outlook/tips/how_to_change_the_default_address_book.html Sun, 14 Nov 2010 08:00:00 GMT This option controls which address book you see when you open the Address Book (via clicking Ctrl+Shift+B) and when you click the To, Cc, or Bcc buttons when composing e-mails. http://www.officetooltips.com/outlook/tips/how_to_change_the_default_address_book.html http://www.officetooltips.com/outlook/tips/improved_autocomplete.html Sun, 14 Nov 2010 06:00:00 GMT Outlook uses two features to resolve and complete names entered into email messages: AutoComplete and Autoresolution. http://www.officetooltips.com/outlook/tips/improved_autocomplete.html http://www.officetooltips.com/outlook/tips/rule_to_copy_all_correspondence_about_some_subject_to_the_specific_folder.html Sun, 14 Nov 2010 05:00:00 GMT Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails with OfficeToolTips tips subject to the OfficeToolTips folder. http://www.officetooltips.com/outlook/tips/rule_to_copy_all_correspondence_about_some_subject_to_the_specific_folder.html http://www.officetooltips.com/outlook/tips/send_an_e-mail_later.html Wed, 10 Nov 2010 08:00:00 GMT Outlook offers you the capability to schedule an e-mail to be sent at the specified date and time in the future. http://www.officetooltips.com/outlook/tips/send_an_e-mail_later.html http://www.officetooltips.com/outlook/tips/display_all_received_e-mails_in_plain_text.html Wed, 10 Nov 2010 06:00:00 GMT In order to increase the speed of opening e-mail messages and reduce risks involved with opening of unsolicited messages, you can switch Outlook to the plain text reading mode. http://www.officetooltips.com/outlook/tips/display_all_received_e-mails_in_plain_text.html http://www.officetooltips.com/outlook/tips/hide_a_note_s_time_stamp_information.html Tue, 19 Oct 2010 05:00:00 BST By default, Outlook, displaying the note, shows the date and time of the last modification that was made to the note, but you can hide those time stamp. http://www.officetooltips.com/outlook/tips/hide_a_note_s_time_stamp_information.html http://www.officetooltips.com/outlook/tips/change_the_color_of_a_note.html Tue, 19 Oct 2010 04:00:00 BST Having notes of different colors can help you be more organized, and sometimes different-colored notes will help put a smile on your face. http://www.officetooltips.com/outlook/tips/change_the_color_of_a_note.html http://www.officetooltips.com/outlook/tips/how_to_change_the_mail_count_display.html Thu, 14 Oct 2010 05:00:00 BST Outlook can display either the number of unread e-mails or the total number of e-mails in a folder alongside the folder name. http://www.officetooltips.com/outlook/tips/how_to_change_the_mail_count_display.html http://www.officetooltips.com/outlook/tips/rule_to_autoreply_all_correspondence_without_subject.html Mon, 11 Oct 2010 06:20:00 BST This rule will be useful if you receive a lot of messages (for example, reports) from your colleagues and use rules to copy or move correspondence to the specific folders (like Rule to copy all correspondence about some subject to the specific folder or Rule to move all correspondence about some subject to the specific folder). Unfortunately those rules wouldn't work for messages with empty subject, but you still can create a rule to send an AutoReply if the message don't have a subject. http://www.officetooltips.com/outlook/tips/rule_to_autoreply_all_correspondence_without_subject.html http://www.officetooltips.com/outlook/tips/using_templates_to_facilitate_more_versatile_e-mail_distribution.html Mon, 11 Oct 2010 05:00:00 BST If you want to construct a more complicated distribution list, with some recipients on the To field, some recipients on the CC field, and yet more recipients on the BCC field, you have to use a message template where you explicitly assign recipients to each field. http://www.officetooltips.com/outlook/tips/using_templates_to_facilitate_more_versatile_e-mail_distribution.html http://www.officetooltips.com/outlook/tips/conditional_formatting.html Fri, 08 Oct 2010 06:20:00 BST Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person. http://www.officetooltips.com/outlook/tips/conditional_formatting.html http://www.officetooltips.com/outlook/tips/color_coding_messages.html Fri, 08 Oct 2010 05:00:00 BST Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person. http://www.officetooltips.com/outlook/tips/color_coding_messages.html http://www.officetooltips.com/outlook/tips/modifying_a_default_view.html Tue, 05 Oct 2010 07:00:00 BST Any of Outlook's default views can be modified to suit your needs. You can customize the fields displayed, sorting, grouping, filtering, fonts, and other formatting options. http://www.officetooltips.com/outlook/tips/modifying_a_default_view.html http://www.officetooltips.com/outlook/tips/grouping_items_in_a_view.html Tue, 05 Oct 2010 06:00:00 BST If Outlook's built-in arrangements don't provide the view you need, you can create your own grouping levels by customizing your view. http://www.officetooltips.com/outlook/tips/grouping_items_in_a_view.html http://www.officetooltips.com/outlook/tips/adding_and_removing_columns.html Tue, 05 Oct 2010 05:00:00 BST By default, Outlook displays only a small subset of the available fields for messages. You can add columns for other fields, such as CC or Sensitivity, to show additional information. http://www.officetooltips.com/outlook/tips/adding_and_removing_columns.html http://www.officetooltips.com/outlook/tips/export_and_import_rules.html Thu, 30 Sep 2010 05:00:00 BST Outlook rules could be exported and imported from file. E.g., you can export rules to a file, send this file as an e-mail attachment or place it on a network share (or a local share) for backup purposes or to allow other users to access it. http://www.officetooltips.com/outlook/tips/export_and_import_rules.html http://www.officetooltips.com/outlook/tips/rule_to_move_all_correspondence_from_somebody_to_the_specific_folder.html Fri, 24 Sep 2010 06:00:00 BST Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from support@offisetooltips.com to the OfficeToolTips folder. http://www.officetooltips.com/outlook/tips/rule_to_move_all_correspondence_from_somebody_to_the_specific_folder.html http://www.officetooltips.com/outlook/tips/rule_to_move_all_correspondence_about_some_subject_to_the_specific_folder.html Fri, 24 Sep 2010 05:00:00 BST Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails about the SAP to the SAP project folder. http://www.officetooltips.com/outlook/tips/rule_to_move_all_correspondence_about_some_subject_to_the_specific_folder.html http://www.officetooltips.com/outlook/tips/adding_data_files.html Fri, 24 Sep 2010 04:00:00 BST Although Outlook automatically creates Data Files as needed when you add accounts, you might want to add your own Data Files (.pst - files) to a profile. For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account. http://www.officetooltips.com/outlook/tips/adding_data_files.html http://www.officetooltips.com/outlook/tips/how_to_use_a_desktop_alert.html Tue, 21 Sep 2010 05:00:00 BST The Desktop Alert is an alert window that pops up when a new e-mail arrives in the Outlook default Inbox. http://www.officetooltips.com/outlook/tips/how_to_use_a_desktop_alert.html http://www.officetooltips.com/outlook/tips/minimize_outlook_to_the_system_tray.html Fri, 17 Sep 2010 04:00:00 BST The default settings minimize Outlook to the Taskbar, but you can make settings to minimize it to the Tray. http://www.officetooltips.com/outlook/tips/minimize_outlook_to_the_system_tray.html http://www.officetooltips.com/outlook/tips/search_folders.html Fri, 27 Aug 2010 06:00:00 BST Search Folders let you to access the information in your mailbox more quickly, because, unlike the ordinal folders, they do not dictate that message should belong to a single folder. http://www.officetooltips.com/outlook/tips/search_folders.html http://www.officetooltips.com/outlook/tips/attaching_business_cards_to_all_outgoing_messages.html Tue, 24 Aug 2010 08:00:00 BST In some situation you may want to send your vCard in every message. This lets recipients enter the information in their address book quickly and without errors. http://www.officetooltips.com/outlook/tips/attaching_business_cards_to_all_outgoing_messages.html http://www.officetooltips.com/outlook/tips/attaching_a_business_card_to_a_message.html Tue, 24 Aug 2010 07:00:00 BST With Outlook, you can send a copy of a contact item in vCard format, a standard format for exchanging contact information. This allows the recipient to import the contact data into a contact management program, assuming that the recipient's program supports the vCard standard (as most do). http://www.officetooltips.com/outlook/tips/attaching_a_business_card_to_a_message.html http://www.officetooltips.com/outlook/tips/reply_and_forward_options.html Tue, 24 Aug 2010 05:00:00 BST For replies and forwarded messages, you can choose to attach the original text, to include and indent the text, or to add a prefix to each line of the original message or reply without including the original text. http://www.officetooltips.com/outlook/tips/reply_and_forward_options.html http://www.officetooltips.com/outlook/tips/set_default_fonts_for_e-mails.html Tue, 24 Aug 2010 04:00:00 BST Outlook enables you to specify default fonts to use for different situations when dealing with e-mail. Additionally you can individually configure default font settings for composing new e-mail and replying and forwarding. http://www.officetooltips.com/outlook/tips/set_default_fonts_for_e-mails.html http://www.officetooltips.com/outlook/tips/creating_your_own_menu.html Tue, 24 Aug 2010 03:00:00 BST Creating custom menus in Outlook is a funny feature you can use to create groups of the options that you use most often, and then plug them into the menu you name and use yourself. http://www.officetooltips.com/outlook/tips/creating_your_own_menu.html http://www.officetooltips.com/outlook/tips/how_to_import_a_contact_group_sent_you_as_an_attachment.html Fri, 20 Aug 2010 05:31:00 BST In Outlook 2007 you wouldn't find a Contact Group because it's called a Distribution List in this version of Outlook, for more details see How to import a Distribution List sent you as an attachment. http://www.officetooltips.com/outlook/tips/how_to_import_a_contact_group_sent_you_as_an_attachment.html http://www.officetooltips.com/outlook/tips/how_to_import_a_distribution_list_sent_you_as_an_attachment.html Fri, 20 Aug 2010 05:00:00 BST In Outlook 2010 you wouldn't find a distribution list because it's called now Contact Groups, for more details see How to import a Contact Group sent you as an attachment. http://www.officetooltips.com/outlook/tips/how_to_import_a_distribution_list_sent_you_as_an_attachment.html http://www.officetooltips.com/outlook/tips/sharing_contact_groups.html Fri, 20 Aug 2010 04:32:00 BST You can easily share your Contact Groups by attaching them to e-mail. There are several ways of attaching Contact Groups. http://www.officetooltips.com/outlook/tips/sharing_contact_groups.html http://www.officetooltips.com/outlook/tips/sharing_contact_groups.html Fri, 20 Aug 2010 04:31:00 BST In Outlook 2007 you wouldn't find a Contact Group because it's called a Distribution List in this version of Outlook, for more details see Sharing Distribution Lists. http://www.officetooltips.com/outlook/tips/sharing_contact_groups.html http://www.officetooltips.com/outlook/tips/sharing_distribution_lists.html Fri, 20 Aug 2010 04:00:00 BST In Outlook 2010 you wouldn't find a distribution list because it's called now Contact Groups, for more details see Sharing Contact Groups. http://www.officetooltips.com/outlook/tips/sharing_distribution_lists.html http://www.officetooltips.com/outlook/tips/how_to_create_a_contact_group.html Fri, 20 Aug 2010 03:32:00 BST If you regularly send e-mails to the group of people, you can create a Contact Group and send them an e-mail with just a few clicks. http://www.officetooltips.com/outlook/tips/how_to_create_a_contact_group.html http://www.officetooltips.com/outlook/tips/how_to_create_a_contact_group.html Fri, 20 Aug 2010 03:31:00 BST In Outlook 2007 you wouldn't find a Contact Group because it's called a Distribution List in this version of Outlook, for more details see How to create a New Distribution List. http://www.officetooltips.com/outlook/tips/how_to_create_a_contact_group.html http://www.officetooltips.com/outlook/tips/how_to_create_a_new_distribution_list.html Fri, 20 Aug 2010 03:00:00 BST In Outlook 2010 you wouldn't find a distribution list because it's called now Contact Groups, for more details see How to create a Contact Group. http://www.officetooltips.com/outlook/tips/how_to_create_a_new_distribution_list.html http://www.officetooltips.com/outlook/tips/limiting_the_incoming_message_size.html Wed, 18 Aug 2010 05:00:00 BST You can use the Send/Receive Settings to specify a limit on message size for messages downloaded in the Inbox. http://www.officetooltips.com/outlook/tips/limiting_the_incoming_message_size.html http://www.officetooltips.com/outlook/tips/how_to_set_outlook_to_download_only_e-mail_headers.html Wed, 18 Aug 2010 04:00:00 BST Sometimes it is to your advantage to not download an entire e-mail from your mail server, such as when you have a slow Internet connection or you want to start looking through many e-mail messages for a particular one as soon as possible. Outlook offers the capability to download only the e-mail header, which includes the sender and the subject of the e-mail, and display these onscreen before downloading the message itself. http://www.officetooltips.com/outlook/tips/how_to_set_outlook_to_download_only_e-mail_headers.html http://www.officetooltips.com/outlook/tips/creating_an_autoreply.html Wed, 11 Aug 2010 03:00:00 BST Suppose you will be out of the office and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In that case, you can set up Outlook to send an autoreply to anyone who sends you a message. http://www.officetooltips.com/outlook/tips/creating_an_autoreply.html http://www.officetooltips.com/outlook/tips/creating_an_e-mail_signature.html Wed, 11 Aug 2010 02:00:00 BST If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that create and/or reply to. http://www.officetooltips.com/outlook/tips/creating_an_e-mail_signature.html http://www.officetooltips.com/outlook/tips/turn_off_rules_in_outlook.html Wed, 11 Aug 2010 01:00:00 BST To turn on/off an Outlook 2010 rule, do the following: http://www.officetooltips.com/outlook/tips/turn_off_rules_in_outlook.html http://www.officetooltips.com/outlook/tips/adding_commands_to_the_quick_access_toolbar.html Mon, 09 Aug 2010 08:00:00 BST Suppose you'd like to add a couple more commands to the Quick Access toolbar. Also, say you want to work with every e-mail in new window. You can add the Open in New Window button to the Quick Access toolbar. http://www.officetooltips.com/outlook/tips/adding_commands_to_the_quick_access_toolbar.html http://www.officetooltips.com/outlook/tips/collapse_the_ribbon_to_get_more_space_on_screen.html Mon, 09 Aug 2010 06:00:00 BST When you need as much space as possible on screen to view a document, you can collapse (or minimize) the Ribbon to only its labels by double-clicking the label of the tab you're currently using. http://www.officetooltips.com/outlook/tips/collapse_the_ribbon_to_get_more_space_on_screen.html http://www.officetooltips.com/outlook/tips/outlook_autoarchive_features.html Tue, 03 Aug 2010 06:00:00 BST AutoArchive in Outlook moves old items to an archive. You can customize it for more comfortable using of Outlook. http://www.officetooltips.com/outlook/tips/outlook_autoarchive_features.html http://www.officetooltips.com/outlook/tips/how_to_enter_a_hyperlink_containing_a_space_into_an_e-mail.html Tue, 03 Aug 2010 05:00:00 BST When you enter text into an e-mail, Outlook recognizes certain values, such as Web and UNC addresses (such as a network resource), and automatically makes them hyperlinks. However, after you enter a space, Outlook stops creating the hyperlink because it has no way of knowing whether you've finished the address and are now typing another word or whether the address contains spaces. http://www.officetooltips.com/outlook/tips/how_to_enter_a_hyperlink_containing_a_space_into_an_e-mail.html http://www.officetooltips.com/outlook/tips/most_commonly_used_shortcut_keys_in_calendar.html Thu, 29 Jul 2010 05:00:00 BST Outlook proposes next shortcut keys for easy and quickly work with Calendar: http://www.officetooltips.com/outlook/tips/most_commonly_used_shortcut_keys_in_calendar.html http://www.officetooltips.com/outlook/tips/outlook_autoarchive_features.html Sun, 25 Jul 2010 06:00:00 BST AutoArchive in Outlook moves old items to an archive. You can customize it for more comfortable using of Outlook. http://www.officetooltips.com/outlook/tips/outlook_autoarchive_features.html http://www.officetooltips.com/outlook/tips/how_to_create_toolbar_button_for_new_message_template.html Wed, 21 Jul 2010 06:00:00 BST Using templates makes a work in Outlook easy and quickly. How to create a template, see in Using templates to facilitate more versatile E-mail Distribution. This tip is about how to create a toolbar button for creating new message using the template. http://www.officetooltips.com/outlook/tips/how_to_create_toolbar_button_for_new_message_template.html http://www.officetooltips.com/outlook/tips/using_templates_to_facilitate_more_versatile_e-mail_distribution.html Sat, 17 Jul 2010 06:00:00 BST If you want to construct a more complicated distribution list, with some recipients on the To field, some recipients on the CC field, and yet more recipients on the BCC field, you have to use a message template where you explicitly assign recipients to each field. http://www.officetooltips.com/outlook/tips/using_templates_to_facilitate_more_versatile_e-mail_distribution.html http://www.officetooltips.com/outlook/tips/attaching_business_cards_to_all_outgoing_messages.html Wed, 07 Jul 2010 06:00:00 BST In some situation you may want to send your vCard in every message. This lets recipients enter the information in their address book quickly and without errors. http://www.officetooltips.com/outlook/tips/attaching_business_cards_to_all_outgoing_messages.html http://www.officetooltips.com/outlook/tips/most_commonly_used_shortcut_keys_in_e-mail.html Sun, 04 Jul 2010 05:00:00 BST Outlook proposes next shortcut keys for easy and quickly work with e-mails: http://www.officetooltips.com/outlook/tips/most_commonly_used_shortcut_keys_in_e-mail.html http://www.officetooltips.com/outlook/tips/modifying_a_default_view.html Wed, 30 Jun 2010 06:00:00 BST Any of Outlook's default views can be modified to suit your needs. You can customize the fields displayed, sorting, grouping, filtering, fonts, and other formatting options. http://www.officetooltips.com/outlook/tips/modifying_a_default_view.html http://www.officetooltips.com/outlook/tips/grouping_items_in_a_view.html Fri, 25 Jun 2010 06:00:00 BST If Outlook's built-in arrangements don't provide the view you need, you can create your own grouping levels by customizing your view. http://www.officetooltips.com/outlook/tips/grouping_items_in_a_view.html http://www.officetooltips.com/outlook/tips/creating_your_own_menu.html Mon, 14 Jun 2010 06:00:00 BST Creating custom menus in Outlook is a fun feature you can use to create a list of the options you use most often, and then plug them into a menu you name and use yourself. http://www.officetooltips.com/outlook/tips/creating_your_own_menu.html http://www.officetooltips.com/outlook/tips/quick_preview_of_e-mails.html Sat, 12 Jun 2010 06:00:00 BST Sometimes you just need to have a quick preview of an e-mail before deciding whether to open it. Outlook provides a feature called AutoPreview that shows the first few lines of your e-mails. http://www.officetooltips.com/outlook/tips/quick_preview_of_e-mails.html http://www.officetooltips.com/outlook/tips/using_shortcuts_to_create_new_outlook_items.html Tue, 08 Jun 2010 06:00:00 BST This tip is about how to create and use icons on the desktop or your Quick Start toolbar that start new Outlook items like new e-mail message or new appointment item. http://www.officetooltips.com/outlook/tips/using_shortcuts_to_create_new_outlook_items.html http://www.officetooltips.com/outlook/tips/limiting_the_incoming_message_size.html Fri, 04 Jun 2010 06:00:00 BST You can use the Send/Receive Settings to specify a limit on message size for messages downloaded from the Inbox. http://www.officetooltips.com/outlook/tips/limiting_the_incoming_message_size.html http://www.officetooltips.com/outlook/tips/collapse_the_ribbon_to_get_more_space_on_screen.html Mon, 31 May 2010 05:00:00 BST When you need as much space as possible on screen to view a message, you can collapse (or minimize) the Ribbon to only its labels by double-clicking the label of the tab you're currently using. http://www.officetooltips.com/outlook/tips/collapse_the_ribbon_to_get_more_space_on_screen.html http://www.officetooltips.com/outlook/tips/search_folders.html Fri, 28 May 2010 06:00:00 BST Search Folders let you to access the information in your mailbox more quickly, because, unlike the ordinal folders, they do not dictate that message should belong to a single folder. http://www.officetooltips.com/outlook/tips/search_folders.html http://www.officetooltips.com/outlook/tips/minimize_outlook_to_the_system_tray.html Tue, 25 May 2010 06:00:00 BST The default settings minimize Outlook to the Taskbar, but you can make settings to minimize it to the Tray. http://www.officetooltips.com/outlook/tips/minimize_outlook_to_the_system_tray.html http://www.officetooltips.com/outlook/tips/creating_other_contacts_folders.html Fri, 21 May 2010 06:00:00 BST In addition to providing its default Contacts folder, Outlook allows you to use multiple contacts folders to organize your contacts easily. http://www.officetooltips.com/outlook/tips/creating_other_contacts_folders.html http://www.officetooltips.com/outlook/tips/using_autocorrect.html Mon, 17 May 2010 06:00:00 BST Outlook, like other Office applications, supports AutoCorrect - a feature that allows Outlook to correct common spelling and typing errors and to replace characters with symbols. You also can use AutoCorrect as a shortcut, which means you can type a small string of characters and have those characters replaced by a longer string. http://www.officetooltips.com/outlook/tips/using_autocorrect.html http://www.officetooltips.com/outlook/tips/using_the_calendar_s_reading_pane.html Sat, 15 May 2010 06:00:00 BST Like the Inbox and other message views, the Calendar view also has a Reading Pane that lets you preview appointments and other items in your schedule without opening them. http://www.officetooltips.com/outlook/tips/using_the_calendar_s_reading_pane.html http://www.officetooltips.com/outlook/tips/attaching_a_business_card_to_a_message.html Tue, 11 May 2010 06:00:00 BST With Outlook, you can send a copy of a contact item in vCard format, a standard format for exchanging contact information. This allows the recipient to import the contact data into a contact management program, assuming that the recipient's program supports the vCard standard (as most do). http://www.officetooltips.com/outlook/tips/attaching_a_business_card_to_a_message.html http://www.officetooltips.com/outlook/tips/improved_autocomplete.html Fri, 07 May 2010 06:00:00 BST Outlook uses two features to resolve and complete names entered into email messages: AutoComplete and Autoresolution. http://www.officetooltips.com/outlook/tips/improved_autocomplete.html http://www.officetooltips.com/outlook/tips/change_the_color_of_a_note.html Mon, 03 May 2010 06:00:00 BST Having notes of different colors can help you be more organized, and sometimes different-colored notes will help put a smile on your face. http://www.officetooltips.com/outlook/tips/change_the_color_of_a_note.html http://www.officetooltips.com/outlook/tips/display_all_received_e-mails_in_plain_text.html Fri, 30 Apr 2010 06:00:00 BST In order to increase the speed of opening e-mail messages and reduce risks involved with opening of unsolicited messages, you can switch Outlook to the plain text reading mode. http://www.officetooltips.com/outlook/tips/display_all_received_e-mails_in_plain_text.html http://www.officetooltips.com/outlook/tips/send_an_e-mail_later.html Tue, 27 Apr 2010 06:00:00 BST Outlook offers you the capability to schedule an e-mail to be sent at the specified date and time in the future. http://www.officetooltips.com/outlook/tips/send_an_e-mail_later.html http://www.officetooltips.com/outlook/tips/how_to_change_the_mail_count_display.html Sat, 24 Apr 2010 06:00:00 BST Outlook can display either the number of unread e-mails or the total number of e-mails in a folder alongside the folder name. http://www.officetooltips.com/outlook/tips/how_to_change_the_mail_count_display.html http://www.officetooltips.com/outlook/tips/rule_to_move_all_correspondence_about_some_subject_to_the_specific_folder.html Tue, 20 Apr 2010 06:00:00 BST Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails about the SAP to the SAP project folder. http://www.officetooltips.com/outlook/tips/rule_to_move_all_correspondence_about_some_subject_to_the_specific_folder.html http://www.officetooltips.com/outlook/tips/hide_a_note_s_time_stamp_information.html Fri, 16 Apr 2010 06:00:00 BST By default, Outlook, displaying the note, shows the date and time of the last modification that was made to the note, but you can hide those time stamp. http://www.officetooltips.com/outlook/tips/hide_a_note_s_time_stamp_information.html http://www.officetooltips.com/outlook/tips/how_to_control_how_the_reading_pane_marks_e-mails_as_read.html Tue, 13 Apr 2010 06:00:00 BST When you open an e-mail, it automatically is marked as read. However, if you are using the Reading Pane to view messages instead of opening them, you have a number of possible options for marking e-mails as being read. http://www.officetooltips.com/outlook/tips/how_to_control_how_the_reading_pane_marks_e-mails_as_read.html http://www.officetooltips.com/outlook/tips/rule_to_move_all_correspondence_from_somebody_to_the_specific_folder.html Sat, 10 Apr 2010 06:00:00 BST Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from support@officetooltips.com to the OfficeToolTips folder. http://www.officetooltips.com/outlook/tips/rule_to_move_all_correspondence_from_somebody_to_the_specific_folder.html http://www.officetooltips.com/outlook/tips/how_to_import_a_distribution_list_sent_you_as_an_attachment.html Wed, 07 Apr 2010 06:00:00 BST Sharing distribution lists can be a great timesaver when multiple people need to continuously e-mail the same groups of individuals (for more details see Sharing Distribution Lists). You can easily import a distribution list that was e-mailed to you as an attachment. http://www.officetooltips.com/outlook/tips/how_to_import_a_distribution_list_sent_you_as_an_attachment.html http://www.officetooltips.com/outlook/tips/sharing_distribution_lists.html Sun, 04 Apr 2010 06:00:00 BST You can easily share you distribution lists by attaching them to e-mail. There are two ways of attaching distribution list: drag-and-drop and the Attach Item command. http://www.officetooltips.com/outlook/tips/sharing_distribution_lists.html http://www.officetooltips.com/outlook/tips/how_to_change_the_default_address_book.html Mon, 29 Mar 2010 06:00:00 BST This option controls which address book you see when you open the Address Book (via clicking Ctrl+Shift+B) and when you click the To, Cc, or Bcc buttons when composing e-mails. http://www.officetooltips.com/outlook/tips/how_to_change_the_default_address_book.html http://www.officetooltips.com/outlook/tips/how_to_enter_a_hyperlink_containing_a_space_into_an_e-mail.html Fri, 26 Mar 2010 06:00:00 GMT When you enter text into an e-mail, Outlook recognizes certain values, such as Web and UNC addresses (such as a network resource), and automatically makes them hyperlinks. However, after you enter a space, Outlook stops creating the hyperlink because it has no way of knowing whether you've finished the address and are now typing another word or whether the address contains spaces. http://www.officetooltips.com/outlook/tips/how_to_enter_a_hyperlink_containing_a_space_into_an_e-mail.html http://www.officetooltips.com/outlook/tips/export_and_import_rules.html Tue, 23 Mar 2010 06:00:00 GMT Outlook rules could be exported and imported from file. E.g., you can export rules to a file, send this file as an e-mail attachment or place it on a network share (or a local share) for backup purposes or to allow other users to access it. http://www.officetooltips.com/outlook/tips/export_and_import_rules.html http://www.officetooltips.com/outlook/tips/rule_to_display_mail_from_somebody.html Wed, 17 Mar 2010 06:00:00 GMT If you are waiting for the important e-mail from someone or need to be informed when your boss sends you an e-mail, create an alert rule and give a rest to your brain. You will be informed promptly by alert as soon as Outlook receives such kind of e-mail. http://www.officetooltips.com/outlook/tips/rule_to_display_mail_from_somebody.html http://www.officetooltips.com/outlook/tips/rule_to_copy_all_correspondence_about_some_subject_to_the_specific_folder.html Sat, 13 Mar 2010 06:00:00 GMT Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails with OfficeToolTips tips subject to the OfficeToolTips folder. http://www.officetooltips.com/outlook/tips/rule_to_copy_all_correspondence_about_some_subject_to_the_specific_folder.html http://www.officetooltips.com/outlook/tips/adding_data_files.html Thu, 25 Feb 2010 06:00:00 GMT Although Outlook automatically creates Data Files as needed when you add accounts, you might want to add your own Data Files (PSTs) to a profile. For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account. http://www.officetooltips.com/outlook/tips/adding_data_files.html http://www.officetooltips.com/outlook/tips/set_default_fonts_for_e-mails.html Mon, 22 Feb 2010 06:00:00 GMT Outlook enables you to specify default fonts to use for different situations when dealing with e-mail. Additionally you can individually configure default font settings for composing new e-mail and replying and forwarding. http://www.officetooltips.com/outlook/tips/set_default_fonts_for_e-mails.html http://www.officetooltips.com/outlook/tips/how_to_specify_a_custom_message_in_the_new_mail_alert.html Wed, 17 Feb 2010 06:00:00 GMT You can configure Outlook to display a message of your choice when a new e-mail arrives. http://www.officetooltips.com/outlook/tips/how_to_specify_a_custom_message_in_the_new_mail_alert.html http://www.officetooltips.com/outlook/tips/how_to_specify_which_folder_is_displayed_when_outlook_starts.html Sat, 13 Feb 2010 06:00:00 GMT Most people prefer to have Outlook display the Inbox when the application is started. The following tip enables you to specify which folder you would like to be displayed when you start Outlook. http://www.officetooltips.com/outlook/tips/how_to_specify_which_folder_is_displayed_when_outlook_starts.html http://www.officetooltips.com/outlook/tips/how_to_forward_multiple_e-mails.html Thu, 11 Feb 2010 05:00:00 GMT Usually, in order to forward a e-mail, you just need to open it and press the Forward button, but not in the case when you need to forward multiple e-mail at once. Fortunately there is a simple solution. http://www.officetooltips.com/outlook/tips/how_to_forward_multiple_e-mails.html http://www.officetooltips.com/outlook/tips/how_to_personalize_the_new_e-mail_notification_options.html Mon, 08 Feb 2010 06:00:00 GMT If you have Outlook configured to automatically check for new e-mails at predefined intervals, you will probably want to be notified when a new e-mail has arrived. http://www.officetooltips.com/outlook/tips/how_to_personalize_the_new_e-mail_notification_options.html http://www.officetooltips.com/outlook/tips/how_to_use_a_desktop_alert.html Fri, 05 Feb 2010 06:00:00 GMT The Desktop Alert is an alert window that pops up when a new e-mail arrives in the Outlook default Inbox. http://www.officetooltips.com/outlook/tips/how_to_use_a_desktop_alert.html http://www.officetooltips.com/outlook/tips/how_to_create_an_outlook_address_book.html Tue, 02 Feb 2010 06:00:00 GMT The address book is usually created when you create a Personal Folders profile, but only one address book can be defined for the profile. Fortunately you can easily create additional address books out of the profile for your own needs. http://www.officetooltips.com/outlook/tips/how_to_create_an_outlook_address_book.html http://www.officetooltips.com/outlook/tips/how_to_create_a_new_distribution_list.html Sat, 30 Jan 2010 06:00:00 GMT It is a pretty time consuming task to send message to multiple recipients at once. Fortunately, if you regularly send e-mails to the group of people, you can create a distribution list and send them an e-mail with just a few clicks. http://www.officetooltips.com/outlook/tips/how_to_create_a_new_distribution_list.html http://www.officetooltips.com/outlook/tips/how_to_set_outlook_to_download_only_e-mail_headers.html Wed, 27 Jan 2010 06:00:00 GMT Sometimes it is to your advantage to not download an entire e-mail from your mail server, such as when you have a slow Internet connection or you want to start looking through many e-mail messages for a particular one as soon as possible. Outlook offers the capability to download only the e-mail header, which includes the sender and the subject of the e-mail, and display these onscreen before downloading the message itself. http://www.officetooltips.com/outlook/tips/how_to_set_outlook_to_download_only_e-mail_headers.html http://www.officetooltips.com/outlook/tips/displaying_hiding_the_reading_pane.html Thu, 10 Dec 2009 06:00:00 GMT You can display or hide a Reading pane that displays the header and partial contents of the selected message. http://www.officetooltips.com/outlook/tips/displaying_hiding_the_reading_pane.html http://www.officetooltips.com/outlook/tips/requesting_a_receipt.html Mon, 07 Dec 2009 06:00:00 GMT If you want to be sure that someone has received your message, you can request a delivery receipt. http://www.officetooltips.com/outlook/tips/requesting_a_receipt.html http://www.officetooltips.com/outlook/tips/color_coding_messages.html Sat, 05 Dec 2009 06:00:00 GMT Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person. http://www.officetooltips.com/outlook/tips/color_coding_messages.html http://www.officetooltips.com/outlook/tips/message_settings.html Wed, 02 Dec 2009 06:00:00 GMT Outlook message window does not show all message fields. There many fields hidden behind the Options button, where you can set message priority, delivery notifications, etc. http://www.officetooltips.com/outlook/tips/message_settings.html http://www.officetooltips.com/outlook/tips/creating_an_autoreply.html Mon, 30 Nov 2009 06:00:00 GMT Suppose you will be out of the office and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In that case, you can set up Outlook to send an autoreply to anyone who sends you a message. http://www.officetooltips.com/outlook/tips/creating_an_autoreply.html