Modifying a default view

Any of Outlook's default views can be modified to suit your needs. You can customize the fields displayed, sorting, grouping, filtering, fonts, and other formatting options.

If you want to change the view, do the following:

    1.    On the View tab, in the Current View group, click the View Settings button:

Current view in Outlook 2016

    2.    In the Advanced View Settings dialog box:

Advanced View Settings in Outlook 2016

Click one of the buttons to change related view settings (explained in more detail in the text). The text next to each button describes the purpose of each:

  • Columns... - Specify which columns (items of information) are included in the view (another way to customize columns see in Adding and Removing Columns). For example, in the mail view:
    Show Columns in Outlook 2016
  • Group By... - Define grouping for the displayed contacts based on one or more fields. For example, you could group contacts by company or subject (for more details see Grouping items in a view).
  • Sort... - Define how items are sorted. You could sort by received time, for example:
    Sort in Outlook 2016
  • Filter... - Display only those items that meet your defined criteria.
  • Other Settings... - Specify fonts, grid lines, and other details of contact view layout:
    Other Settings in Outlook 2016
  • Conditional Formatting... - Define special formatting that meet certain conditions such as an overdue task or have been flagged (see also Conditional formatting).
  • Format Columns... - Define formatting for columns in the view:
    Format Columns in Outlook 2016

If necessary, click Reset Current View to return the view to its original default settings.