How to create a Contact Group

If you regularly send e-mails to the group of people, you can create a Contact Group and send them an e-mail with just a few clicks.

To create a new Contact Group, do the following:

    1.    Do one of the following:

  • In the Contacts view, on the Home tab, in the New group, click the New Contact Group button:
    New in Outlook 2016
  • In any other view, on the Home tab, in the New group, click the New Items button and then choose More Items -> Contact Group:
    New in Outlook 2016
  • Press Ctrl+Shift+L.

    2.    In the Contact Group dialog box:

Contact Group in Outlook 2016
  • In the Name field, enter the desired name for the Contact Group (the name can contain spaces).
  • On the Contact Group tab, in the Members group, click the Add Members list and then choose how you can add the member:
    Members in Outlook 2016
    • If you are adding a member From Outlook Contacts or From Address Book, do the following:
      1. In the Address Book drop-down list, click the address book that contains the e-mail addresses that you want to include in your Contact Group:
        Select Members in Outlook 2016
      2. In the list of names, click the names that you want, and then click Members.
      You can add names from different address books to the same Contact Group.
    • If you want to add a New E-mail Contact, enter the information for the person in the Add New Member dialog box:
      Add New Member in Outlook 2016
    Do this for each person whom you want to add to the Contact Group.

    3.    When you've finished adding contacts to the Contact Group, on the Contact Group tab, in the Actions group, click the Save & Close button:

Actions in Outlook 2016