Adding Commands to the Quick Access Toolbar

Suppose you'd like to add a couple more commands to the Quick Access toolbar. Also, say you want to work with every e-mail in new window. You can add the Open in New Window button to the Quick Access toolbar.

To add command to the Quick Access toolbar, follow these steps:

    1.    To the right of the Quick Access toolbar, click the tiny arrow button to open the drop-down menu:

Quick Access Outlook 2016

    2.    Near the bottom of the menu, click More Commands....

The Outlook Options dialog box opens, showing the Quick Access Toolbar options. The list box on the right shows the commands that are currently shown on the Quick Access toolbar. The box on the left contains commands that you can add to the Quick Access toolbar.

Outlook 2016 Options

The Choose commands from drop-down menu above the left box reads Popular Commands. Evidently, the Open in New Window command aren't popular enough to make the cut, because they aren't on the list. Fortunately, you can use the Choose commands from menu to display more commands.

    3.    From the Choose commands from drop-down menu, choose All Commands.


    4.    Scroll down the All Commands list to select Open in New Window, and then double-click a command or click the Add button between the two list boxes to add the command to the box with the Quick Access toolbar commands.


Press O to jump down to the commands that begin with O. That makes it a shorter scroll to get to the Open in New Window command. Now that you've filled the list with your desired commands, it's time to arrange them to your liking.

    5.    In the Customize Quick Access toolbar list box, select a command, and then use the up and down arrow buttons on the right to arrange them in an order that works best for you.

To make it easier to find your new commands, you can add one or two separators described in the previous tip. For example, you may want to group the related Send/Receive All Folders and Undo commands together:


    6.    Click OK to close the Outlook Options box and admire your newly configured Quick Access toolbar.

Quick Access Toolbar Outlook 2016

For even greater time savings, you can use keyboard shortcuts to run the commands on the Quick Access toolbar. The commands are numbered from the left to the right, so you can choose them with the Alt key and the number:

Shortcut keys Quick Access Toolbar Outlook 2016

NOTE: You can add a command to the Quick Access toolbar from the ribbon by right-clicking the button and choosing Add to Quick Access Toolbar: