How to count cells by criteria
To count cells by criteria, do the following:
1. Select the cell where want Excel to return the number of cell by criteria.
2. Do one of the following:
- On the Formula tab, in the Function Library group, select the More Functions button and then select Statistical:
Choose COUNTIF in the list.
- Click the Insert Function button
in the left of the edit bar:
In the Insert Function dialog box:
- select Statistical in the Or select a category listbox
- select COUNTIF in the Select a function list
3. In the Function Arguments dialog box, full following fields:
- The Range field determines the range of cells Excel will look to perform the count in. In this example the cell range is D2:D21.
- The Criteria is a conditional statement that is similar to the conditional statement in the IF statement.
4. Press OK.
Note: You can enter this formula using keyboard, for this example:
If you want to use COUNTIF on a selection of cells (not necessarily one solid range), summing multiple COUNTIFs:
- You can use the wildcard characters, question mark (?) and asterisk (*), in criteria. A question mark matches any single character; an asterisk matches any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) before the character.
- Microsoft Excel provides additional functions that can be used to analyse your data based on a condition.
- To calculate a sum based on a string of text or a number within a range, use the SUMIF worksheet function (see How to sum cells by criteria for more details).
- To have a formula return one of two values based on a condition, such as a sales bonus based on a specified sales amount, use the IF worksheet function.
- To count cells that are empty or not empty, use the COUNTA and COUNTBLANK functions.